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Events and Volunteer Manager or Coordinator

Events and Volunteer Manager or Coordinator, Woodstock Farm Sanctuary

Location: High Falls, NY

Organizational Description

Woodstock Farm Sanctuary rescues farmed animals and gives them care and sanctuary, connects animals with people to advance veganism, and advocates for animal rights in alliance with other social justice movements. We welcome visitors to come and meet animals who are most commonly exploited, abused, and killed in animal agriculture. Our animal residents are given lifelong sanctuary and are treated with respect as individuals. By giving farmed animals the chance to live their lives with dignity and by sharing their stories, we advocate for veganism and aim to reduce suffering for all.

Job Overview

The Events and Volunteer Manager or Coordinator will report to the Development Director and will work closely with other managerial staff. This position is responsible for our entire events suite including fundraising events, special tours, and weddings. In addition, this position manages all aspects of our intern and volunteer recruitment, retention, and stewardship. This position requires regular weekend and evening work during our visiting season.

Key Responsibilities Include:

-Manages all on-site fundraising events, including festivals and our annual Gala. This includes recruiting vendors, auction items, raffle items, and assisting in corporate sponsorship, as well as overall planning and day-of logistics.
-Implements weekend programs such as Twilight Tours and Second Saturdays, requiring at least two Saturdays a month during our open season.
-Leads wedding program, including giving tours to prospects, managing logistics, and coordinating with other key staff to meet revenue goals.
-Creates and implements volunteer retention, recruitment, and stewardship program, working closely with all departments to assess current and ongoing needs.
-Works across departments to recruit and retain interns, as well as coordinating all aspects of housing.

Additional Responsibilities Include:

-Maintains online forms for volunteers, interns, weddings, vendors, and events.
-Remains on call during all weddings.
-Develops strong relationships with vendors and corporations and grows relationships to create a strong stream of prospects year over year.
-Works closely with other members of Development to ensure that donors are stewarded properly during and post event.
-Works to achieve financial goals for events and volunteer sign up targets


This position requires standing and sitting for hours at a time, interacting with farmed animals, and moving around the large Sanctuary property for tours, events, and donor visits. Weekend work will be required as well as additional responsibilities based on emerging needs and opportunities. Pay and benefits are competitive.


  • 1-2 years events and/or volunteer management experience required for the coordinator level position and 3-4 years experience in event and volunteer management required for the manager level position
  • Preferred auction or in-kind solicitation experience
  • Ability to work regular weekend hours
  • Capacity to achieve revenue and attendance targets
  • Excellent organizational skills and ability to multitask
  • Proficiency in or ability to learn database management and reporting
  • Dedication to the mission of Woodstock Farm Sanctuary
  • Thrives in a fast-paced work environment
  • Experience in project management
  • Strong personal and customer service skills including relationship building

To apply: Please send resume and cover letter to Kirstie Kimball at

Woodstock Farm Sanctuary is an equal opportunity employer, committed to values of diversity and inclusion.